Board position Descriptions

Post

Executive Roles

President

  • Presides over meetings of the PTO and Executive Board
  • Serves as primary contact for the PTO
  • Acts as PTO representative
  • Serves as an ex officio member of all committees and conducts all duties not otherwise denominated that serve the purpose of the PTO.
  • Useful skills for this role are time management, organization

 

Vice President

  • Assists the President and carries out the duties of the President in his/her/their absence or inability to serve.
  • Coordinates provision of on-site Livescan services.

 

Treasurer

  • Keeps/tracks the receipts and expenditures of the PTO.
  • Reviews, approves, and coordinates with Treasurer to pay out funds in accordance with the bylaws and operating procedures.
  • Presents the financial statements at every meeting of the Executive Board and the PTO, and when otherwise requested. 
  • Works with the auditor/transparency officer on regular financial audits of the PTO.

 

Secretary

  • Keeps all records of the PTO.
  • Prepares meeting agendas in consultation with the President and Board.
  • Takes and records Board meeting minutes.

 

Board Member Roles

 

Fundraising

  • Oversees the annual fund and related active fundraising/communication.
  • Coordinates a variety of fundraising events, such as dinners at local restaurants.
  • Useful skills for this role: Organization, creativity, willingness to reach out in the community for fundraising opportunities 

 

Communications

  • Maintaining the school website: updating or changing relevant information and sometimes adding new features (website development knowledge is not required). Also included is sending out any official communications via Konstella from the Principal, school office or PTO
  • Skills that would be helpful with this role: Knowledge of how Konstella works, ability to learn website skills, clear and concise communication skills, organizational skills

 

Parliamentarian

  • Source of expertise of PTO’s bylaws.
  • Organizes any elections including preparing the slate for the following year’s PTO.

 

Auditor/Transparency Officer

  • The Auditor/Transparency Officer prepares and presents audits of PTO finances twice per year to ensure the accurate recording of expenses and fundraising income. The Auditor/Transparency Officer also seeks opportunities to share information with the broader PTO community.
  • Seeks opportunities to share information with the broader PTO community.
  • Skills that would be helpful with this role: familiarity with basic spreadsheet functions, clear and concise communication skills.

 

Controller

  • Ensures monies paid to PTO are deposited timely and accurately.
  • Skills for this role: Organization, time management

 

Enrichment

  • Works with teachers and school staff to help plan and coordinate events and opportunities.
  • Skills for this role: creativity, willingness to reach out to school staff or teachers and parents, organization, knowledge of Konstella

 

Room Parent Coordinator

  • Assists teachers with recruiting room parents.
  • Communicates regularly with teachers and room parents to share information.
  • Skills for this role: organization, time management, creativity, willingness to work with teachers and parents, knowledge of Konstella

 

Volunteer Oversight

  • Assists with obtaining volunteers for various events/projects.
  • Oversees recognition of volunteers.
  • Skills for this role: Strong organizational skills, knowledge of Konstella, willingness to work with staff and parents